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Office of the Controller

Grants and Funds Management

Grants and Funds Management is responsible for the accounting and management of all restricted grants and contracts within the university system.

Grants and Funds Management Staff Directory

To identify the team member to best meet your needs or to find the contact information for a specific person, please review our staff directory

 

The goal of the Grants and Funds Management team is to provide accurate and reliable financial information to Principal Investigators, university grant support personnel, and sponsors for all sponsored awards. Our team:

  • monitors all post award sponsored programs expense activities
  • reviews expenses for compliance with grant terms and Uniform Guidance
  • prepares and submits all invoices for sponsored programs, applies payments, and performs collections as necessary
  • prepares all financial reporting and provides financial status information for sponsors
  • manages external sponsor audits and desk reviews
  • responsible for set up of all sponsored programs in PeopleSoft
  • responsible for close out of all sponsored program awards in PeopleSoft
  • prepares and negotiates indirect cost rate agreement
Department Number Grant Accountant Department Name Keywords
(hidden column)
 100100 Channing Brown INST FAMILIES IN SOCTY tag 1, tag2
111000  Denise Koon COLLEGE OF PHARMACY  
111100 Denise Koon DRUG DISCOVERY AND BIOMED SCI  
111110 Denise Koon PHARM SCI-SALARY OFFSET  
111400 Denise Koon PALMETTO POISON CENTER  
111500  Denise Koon CLINICAL PHARM AND OUTCOME SCI  
111600 Denise Koon COBRE CENTER RESEARCH   
112000 Daniel Jamison COLLEGE OF NURSING  
115000 Sylvira Grady ARNOLD SCHOOL OF PUBLIC HEALTH  
115007 Sylvira Grady CANCER PREVENTION & CNTRL CNTR  
115011 Sylvira Grady PASOS  
115016 Sylvira Grady CNTR FOR COMMNTY HLTH ALIGNMNT  
115070 Sylvira Grady RURAL AND MINORITY RESEARCH  
115100 Sylvira Grady ENVL HEALTH SCIENCES (MAIN)  
115200  Sylvira Grady EPIDEMIOLOGY AND BIOSTATISTICS  
115300 Sylvira Grady DEPARTMENT OF EXERCISE SCIENCE   
115400 Sylvira Grady HLTH PROMO, EDUC & BEHAV  
115500 Sylvira Grady HEALTH SERVICES POLICY AND MGT  
115600 Sylvira Grady COMM SCIENCES AND DISORDERS  
115700 Sylvira Grady PREVENTION RESEARCH CNTR   
115800 Sylvira Grady CNT FOR APPLIED RESEARCH CARE  
120401  Channing Brown UNIVERSITY 101   
120600 Channing Brown INSTITUTE OF SOUTHERN STUDIES  
121000  Channing Brown COLLEGE OF ARTS & SCIENCES   
125300 Channing Brown ENGLISH   
125500 Channing Brown SCHOOL OF MUSIC  
125600 Channing Brown PHILOSOPHY  
125800 Channing Brown THEATRE AND DANCE   
126100  Channing Brown LANG, LIT, AND CULTURES  
130100  Channing Brown BIOLOGICAL SCIENCES   
130200  Channing Brown CHEMISTRY & BIOCHEMISTRY  
130600 Channing Brown MATHEMATICS  
130700  Channing Brown PHYSICS & ASTRONOMY  
130800 Channing Brown STATISTICS  
130900  Channing Brown CENTER FOR SCIENCE EDUCATION  
131300 Denise Koon COLORECTAL CANCER PREVENTION  
132000 Channing Brown DATA ANALYSIS, STIMULATION, IM  
135300 Denise Koon SOCIOLOGY   
135400  Denise Koon GEOGRAPHY   
135500 Denise Koon HISTORY   
135800 Channing Brown PSYCHOLOGY   
135900 Denise Koon ANTHROPOLOGY   
140300  Denise Koon COLLEGE OF HRSM - SPTE  
140500 Denise Koon COLLEGE OF HRSM - HRTM   
150000  Daniel Jamison DARLA MOORE SCH OF BUSINESS   
152000  Denise Koon COLLEGE OF EDUCATION   
152200 Denise Koon COE CHILD DEV RESEARCH CTR  
152300  Sydney Williams EDUC LEADRSHP & POLICIES  
 152400 Denise Koon EDUCATIONAL STUDIES
 
 
 152500 Denise Koon INSTRUC & TECHR EDUCATION  
152700  Denise Koon POLICY CENTER   
152800 Denise Koon SCHOOL IMPROV COUNCIL ASSISTAN   
152900  Denise Koon RESEARCH, EVALUATION, AND MEASUREMENT CENTER  
155000 Andrea Gack COL OF ENGR & COMPTNG RESEARCH  
155100  Andrea Gack CHEMICAL ENGINEERING RESEARCH   
155200  Andrea Gack CIVIL ENGINEERING RESEARCH   
155300  Andrea Gack ELEC & COMPUTER ENG RESEARCH   
155400 Andrea Gack MECHANICAL ENGINEERNG RESEARCH  
155600 Andrea Gack INTEGRATED INFO TECH OPERATIONS  
155900 Andrea Gack COMPUTER SCI & ENGR RESEARCH  
156000 Daniel Jamison JOURNALISM & MASS COMMUNICATIONS  
157000 Daniel Jamison SCH OF LIBRARY & INFO SCI  
158000 Denise Koon LAW OFFICE  
159000 Daniel Jamison COL OF SOCIAL WORK  
160000 Sylvira Grady MDG SCHOOL OF MEDICINE GREENVI  
171000 Daniel Jamison PALMETTO COLLEGE  
180000 Sydney Williams MDC SCH OF MEDICINE  
180200 Sydney Williams MDC CELL/DEV BIO & ANATOMY  
180600 Sydney Williams MDC PATH-MICRO  
180800 Sydney Williams MDC PHARM/PHYS & NEURO  
180900 Sydney Williams MDC BASIC SCIENCES  
180950 Sydney Williams CARDIO TRANSLATIONAL HLTH RSRC  
180980 Sydney Williams RSRCH CNTR TRANSLATIONAL HLTH  
181100 Sydney Williams MDC OB/GYN DEPT  
181200 Sydney Williams MDC NEUROPSYCHIATRY  
181400 Sydney Williams MDC PEDIATRICS  
181600 Sydney Williams MDC ORTHOPAEDICS  
181700 Sydney Williams MDC CTR DISABILITY RESOURCES  
181900 Sydney Williams MDC INTERNAL MEDICINE  
182100 Sydney Williams MDC GENETICS-GRADUATE  
182600 Sydney Williams MDC MEDICAL EDUCATION  
182800 Sydney Williams MDC MEDICAL SCHOOL LIBRARY  
183700 Sydney Williams MDC OFFICE OF DEAN  
184500 Sydney Williams MDC DEPART OF NEUROLOGY  
212000  Daniel Jamison  DMSB RESEARCH  
212500 Daniel Jamison  SMALL BUSINESS DEVP CNTR   
213000  Denise Koon SC INST OF ARCH & ANTHRO   
214000 Denise Koon INTERDISCIPLN MATHEMATICS INST   
216000  Denise Koon BARUCH INSTITUTE   
216001 Denise Koon BARUCH COASTAL LABORATORY  
216100  Channing Brown SCH OF EARTH, OCEAN, & ENVMT   
217100  Denise Koon TRIO PROGRAMS   
220000  Sydney Williams OFFICE OF VP FOR RESEARCH  
220500  Sydney Williams SC INBRE   
220600  Sydney Williams PEROMYSCUS MICE FACILITY   
224000 Sydney Williams EPSCOR/IDEA  
300000  Denise Koon UNIVERSITY LIBRARIES   
340000  Daniel Jamison MCKISSICK MUSEUM & ARCHIVES   
430000 Denise Koon FIN AID & SCHOLARSHIP   
462550 Channing Brown SUBSTANCE ABUSE AND PREVENTION  
600200 Daniel Jamison ATHLETICS  
601100  Daniel Jamison  OFFICE OF GENERAL COUNSEL  
 610000 Daniel Jamison  OFFICE OF PROVOST OPERATING   
610150 Daniel Jamison ANNE FRANK CENTER  
620500  Denise Koon GRANTS AND FUNDS MANAGEMENT  
620900  Denise Koon OFFICE OF ECONOMIC ENGAGEMENT   
652000  Denise Koon IT BUSINESS OPERATIONS   
670100  Denise Koon ENVIRONMENTAL HLTH & SFTY   
691000 Denise Koon UNIVERSITY POLICE DEPARTMENT  
710000  Daniel Jamison  HEALTH SERVICES   
911031 Daniel Jamison AK SCHOOL OF EDUCATION  
911035 Daniel Jamison AK SCHOOL OF NURSING  
911046 Daniel Jamison SOCIOLOGY  
911061 Daniel Jamison MATHEMATICAL SCIENCES  
911062 Daniel Jamison BIOLOGY & GEOLOGY  
911063 Daniel Jamison CHEMISTRY  
911064 Daniel Jamison PSYCHOLOGY  
911111  Daniel Jamison  AK RUTH PATRICK SCI ED   
911150  Daniel Jamison  AK RESEARCH SUPPORT   
911152 Daniel Jamison  RESEARCH SUPPORT BIO-GEO   
911170 Daniel Jamison COLLEGE OF SCIENCES AND ENG  
911832 Daniel Jamison AK CHILDRENS CENTER  
917841 Daniel Jamison AK LIBRARY  
920091 Daniel Jamison BFT SCHOLARSHIPS  
922000  Daniel Jamison  BFT GRANTS   
925003 Daniel Jamison ACADEMIC AFFAIRS  
925007 Daniel Jamison PUBLIC HLTH & HUMAN SERVICES  
925012 Daniel Jamison LIBRARIES  
925110 Daniel Jamison MATHEMATICS  
925200 Daniel Jamison ENGLISH  
925300 Daniel Jamison EDUCATION  
925500 Daniel Jamison SOCIAL SCIENCES  
925600 Daniel Jamison NATURAL SCIENCES  
925900 Daniel Jamison HOSPITALITY MANAGEMENT  
941000 Daniel Jamison LAN PALMETTO COLLEGE  
946000  Daniel Jamison LAN RESEARCH   
951000 Daniel Jamison SA PALMETTO COLLEGE  
957822  Daniel Jamison  SA PROJECT RESEARCH   
966800  Daniel Jamison  SMT RESEARCH   
981020  Daniel Jamison  MARY BLACK COLLEGE OF NURSING   
981030 Daniel Jamison JOHNSON COLLEGE OF BUS DEAN  
981031  Daniel Jamison  COLLEGE OF EDUCATION  
981036 Daniel Jamison DEPT OF HUMAN PERFORM AND HLTH  
981045 Daniel Jamison LANGUAGE LITERATURE & COMP  
981052 Daniel Jamison HISTORY POLITICAL SCIENCE PHIL  
981060  Daniel Jamison  NATURAL SCIENCES & ENGINEERING  
981350 Daniel Jamison RESEARCH SUPPORT  
984001  Daniel Jamison  LIBRARY   
984101 Daniel Jamison PROVOST & VC FOR AA ADMINISTRATION  
984115 Daniel Jamison  SPONSORED AWARDS  
987020 Daniel Jamison UP UNIVERSITY POLICE  

 

Effective management of sponsored projects is a shared responsibility among the Principal Investigator, Grants and Funds Management Post Award Accountant (PAA), departmental grant support, and the Office of Sponsored Programs (SAM). Each party has specific responsibilities in ensuring that the work is conducted, and the funds are used in accordance with all sponsor and university requirements.

The below training resources are available:

Indirect costs, also known as facilities and administrative (F&A) costs, are general institutional expenditures that are incurred for common or joint objectives benefiting instruction, research, or public service and, therefore, cannot be readily identified with a particular sponsored project. These costs are allocated to sponsored projects in accordance with uniform guidance through the application of the university’s federally approved indirect costs rate.

IDC is calculated daily on expenses that are posted to IDC bearing accounts. Use the Grants and Funds Management Dashboard and Invoicing Categories [pdf] resource when creating a payment request to ensure the correct account code is being used.

The daily calculation posts the IDC expense to the applicable sponsored project and post IDC revenue to a unique “FA” Department for the sponsored project. 

It is the responsibility of the Department to move the F&A revenue recorded in the “FA” department to a department “E” fund each month. Departments will not be allowed to expend from the new “FA” department.

Departments can use the following query to identify the F&A revenue and its associated projects:

  • SC_GM_FA_OFFSET_RECON0_DT_RNGE

Queries can be viewed using the following navigation in PeopleSoft:

  • Main Menu > Reporting Tools > Query > Query Viewer

Departments should use account codes 43000 when moving the funds from your “FA” Department to department “E” funds. Transfer accounts 86/81 should not be used to move these funds.

Visit the Facilities and Administrative Costs page on the SAM website for information on budgeting IDC in proposals.


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