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BOT/CHE Timelines & Bulletin Freeze Charts

Approval Process Timelines

Consult the charts below to determine the deadlines for approval through faculty governance, CHE and SACSCOC.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

All programs need to be fully approved by CHE and SACSCOC before a major code is assigned and before admitting students. The SACSCOC approval process can take up to 6 months from date of notification and may take longer if SACSCOC requests additional information.

It is recommended that proponents vet draft CHE New Program Proposal Form and Program Modification Proposal Forms with Academic Programs prior to the due date. 

New Program, Program Modification, and New Certificate Approval Process Timeline

Approving Entities        
Submit proposal in APPS by 

August 1, 2021

October 1, 2021

January 1, 2022

March 1, 2022

Faculty Senate or Graduate Council Approval 

Undergraduate Programs - Faculty Senate and C&C Committee Schedule

Graduate Programs - Graduate Council and Committees Schedule

October 2021

December 2021

March 2022

May 2022

CHE New Program Proposal Form due to Academic Programs

10/15/2021

12/15/2021

4/15/2022

6/15/2022

Proposal discussed by Board of Trustees Academic Excellence Committee (BOT AESEC)

12/14/2021

Feb. 2022

June 2022

August 2022

Proposal discussed by Full Board of Trustees

12/14/2021

Feb. 2022

June 2022

August 2022

Academic Programs submits new program, program modifications, and new certificate proposals to CHE; notifies SACSCOC (if applicable)

2/1/2022

8/1/2022

8/1/2022

10/3/2022

New program and program modifications proposals reviewed at CHE Advisory Committee on Academic Programs (ACAP) meeting (note: new certificate proposals are a notification to CHE and are not considered at CHE meetings)

3/31/2022

9/15/2022

9/15/2022

11/17/2022

New program proposals reviewed at CHE Committee on Academic Affairs & Licensing (CAAL) meeting (note: new programs can be advertised after CHE CAAL approval)

5/12/2022

10/27/2022

10/27/2022

2/9/2023

New program proposals reviewed at Commission on Higher Education (CHE) meeting

6/2/2021

12/1/2022

12/1/2022

3/2/2023

Program to appear in Bulletin

Fall 2022

(approximate)

Fall 2023

(approximate)

Fall 2023

(approximate)

Fall 2023

(approximate)

 

All program terminations must be fully approved by CHE and SACSCOC before being removed from the Bulletin.

It is recommended that proponent vet a draft program termination memo with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Termination Approval Process Timeline

Approving Entities        
Submit termination in APPS by  August 1, 2021 October 1, 2021 January 1, 2022 March 1, 2022

Faculty Senate or Graduate Council Approval 

Undergraduate Programs - Faculty Senate and C&C Committee Schedule

Graduate Programs - Graduate Council and Committees Schedule

October 2021 December 2021
March 2022
May 2022
CHE Program Termination Proposal due to Academic Programs
10/15/2021
12/15/2021
4/15/2022
6/15/2022
Termination discussed by Board of Trustees Academic Excellence Committee (BOT AESEC)
12/14/2021
Feb. 2022
June 2022
August 2022
Termination discussed by Full Board of Trustees
12/14/2021
Feb. 2022
June 2022
August 2022
Academic Programs submits termination to CHE; notifies SACSCOC 
2/1/2022
8/1/2022
8/1/2022
10/3/22
Program to be removed from Bulletin after CHE and SACSCOC approval
Fall 2022 (approximate)
Fall 2023 
(approximate)
Fall 2023
(approximate)
Fall 2023 (approximate)

 

Academic Bulletin Planning Calendar

Consult the planning calendar below to determine deadlines for getting proposals approved for entry into the academic bulletin.

Approval Entities Fall 2022 Bulletin Fall 2023 Bulletin Fall 2024 Bulletin Fall 2025 Bulletin
DEADLINE FOR FACULTY GOVERNANCE APPROVAL Dec 2021 Dec 2022 Dec 2023 Dec 2024
BULLETIN FREEZE DATE (Registrar's Office) Dec 14, 2021 Dec 20, 2022 Dec 19, 2023 Dec 17, 2024
MASTER SCHEDULE &
BULLETIN PUBLISH DATE
Feb 2022 Feb 2023 Feb 2024 Feb 2025

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